Who can apply
- International, national and local NGOs operating in Uganda
- Community-based organisations
- Medical organisations such as eligible health centres
- Government-aided primary and secondary educational institutions
- Cooperatives
- Local authorities and local governments
- Organisations registered with a relevant authority for at least two years
- Organisations employing at least one full-time paid staff member
- Organisations with valid legal status
- Organisations with sufficient capacity and experience to implement the proposed project
Focus areas
- Primary education
- Secondary education
- Vocational training
- Primary health care
- Reproductive health
- Water and sanitation
- Agricultural development
- Disaster-area reconstruction
- Community infrastructure
- Medical and institutional equipment
- Grassroots human security
- Community development
Requirements
- Applicant must have been registered with a relevant authority for at least two years
- Applicant must employ at least one full-time paid staff member
- Applicant must have valid legal status
- Applicant must demonstrate sufficient organisational experience, performance and implementation capacity
- Project should address an urgent and essential grassroots community need
- Project should preferably fall within one of the official GGP priority sectors
- Project must primarily involve construction, facilities, substantial equipment or materials rather than stand-alone soft activities
- Applicant must demonstrate operational and financial sustainability after the grant ends
- Applicant contribution through funding, labour, materials, training or other resources is strongly encouraged
- Applicant must submit the official Concept Paper using the prescribed format and keep it within five pages
- Supporting documents include engineering or architectural drawings, budget or Bill of Quantities, photographs, registration certificate, two years of annual reports, two years of financial reports, three months of bank statements, detailed site map and a recommendation letter from a relevant government institution
- All approved projects require an external project audit
Application steps
- Review the official GGP Uganda guidelines and confirm that the organisation, project type and proposed expenditure are eligible
- Download and complete the official GGP Concept Paper format, ensuring the document does not exceed five pages
- Prepare all required supporting documents, including drawings, BoQ or budget, photographs, organisational reports, financial records, bank statements, site map and government recommendation
- Complete the separate online Application Form provided on the Embassy of Japan GGP page
- Submit the Concept Paper and supporting documents by email, post or in person before the preferred selection cut-off
- If shortlisted, participate in the Embassy interview and subsequent project site visit before final recommendation and approval
Japan GGP is particularly suitable for established grassroots organisations seeking tangible infrastructure or substantial equipment rather than salaries or general programme funding. Strong applications should focus on one clearly evidenced community need and a durable asset such as a school facility, health facility, WASH structure, vocational-training facility or substantial institutional equipment. Applicants should prepare early because the documentation burden is significant. Engineering or architectural drawings, a detailed budget or Bill of Quantities, photographs, two years of annual and financial reports, recent bank statements, a detailed project-site map and a recommendation from a relevant government institution are required. Preliminary assessments, feasibility work and clear numerical evidence of need can strengthen the application. Do not build the budget around salaries, rent, utilities, stand-alone training, conferences, tuition, land purchase, research, computers, phones or other excluded costs. The Embassy also warns that it does not charge applicants assessment, registration or site-visit fees; requests for such payments may be fraudulent.